Camp Administrator

The Camp Administrator is the heart of camp operations, seamlessly managing registrations, finances, and communications while contributing to the camp’s vibrant community. This multifaceted role involves coordinating camper information, assisting with financial tasks, and supporting promotions. As the camp’s photographer and social media manager, the administrator captures memories, curates weekly photo presentations, and keeps social media buzzing with excitement. With strong organizational, communication, and leadership skills rooted in Christian values, the administrator fosters a welcoming and supportive atmosphere, ensuring smooth operations and meaningful experiences for campers, staff, and the broader community.

There are some things that are unique about being camp staff. Here are some of them: 

• You will live on site during your employment.
  • ​Spring Staff usually work Monday to Friday staying on site during the week.
  • Summer Staff usually work Sunday to Friday, starting at 4:00pm on Sunday and finishing around 6:00pm on Friday
• We feed you
  • ​All staff are fed during their time at camp. Spring staff prepare their meals together with food supplied by camp. During the summer the whole camp eats together in the Dining hall, enjoying 3 meals a day and 2 snacks. Some days it seems all we do is eat!
• Staff Training is paid
  • ​Both the Staff Orientation and the Staff Training Camp are paid days.
• What if I have a weekly commitment or pre-planned event during the camp week?
  • For a one-time occurrence (ex. graduation, prom, anniversary party) we can be flexible and work to accommodate the absence with advance notice. However, a weekly commitment that will take you away from camp regularly is not something we can accommodate. You are expected to be at camp Sunday afternoon until Friday afternoon (for regular camp sessions) with no absences.
• Dietary requirements can be accommodated
  • ​We have great kitchen staff and can accommodate most dietary requirements.

Kenesserie Camp traces our camp’s history back to 1903. Throughout our existence, it has been the commitment of the Board of Directors to provide strong program and leadership for children ages five to fifteen within a safe & caring community. We are looking for staff members that are committed to the mission of the camp and who are interested in serving others. As a staff member at Kenesserie Camp, you will have the opportunity to express and demonstrate your character and example to the campers in your care and through interaction with fellow staff members. Working at Kenesserie Camp is a challenging experience as we work together towards creating positive lifetime memories for all who experience our programs. Please consider the commitment required as you contemplate applying for camp staff.

Job Description:

Length of Tenure:

• May – August 16 weeks
• A contract must be signed before the start of employment at Camp

Reporting Accountability: 

• Report to the Executive Director
• Work in conjunction with the Summer Camp Director and summer staff
• Relate to community, campers and staff in a caring, compassionate, respectful and understanding manner

Responsibilities:

• Registrar 
  • Receive registrations and update camper database 
    Issue registration receipts
  • Answer any questions from parents and agencies
  • Compile weekly camper information binders for Summer staff use
  • Administrative support for Registration Assistance Fund committee
  • Answer telephone calls
  • Follow up with messages
  • Finance & Administration 
• Prepare Bank deposits
  • Maintain contact lists – associations, volunteers, fundraising, supporters
• Promotion
  • Participate in camp promotion where summer staff are expected to attend 
• Camp Photographer and Social Media Manager
  • Organize Photo Booth at Camper Check in time, and Check out time
  • Photograph every camper and create a database of camper photos
  • Document any campers that are not to be photographed and keep a file of them each week
  • Take candid camper photos throughout the summer organizing photos by weeks of the summer
  • Create a photo presentation for Closing for each week. (Slideshow, iMovie, or other form)
  • Create and maintain a wall of Camper Pics in the Office
  • Update Kenesserie Camp’s Facebook/Instagram accounts in July and August, creating weekly albums 

Type of Accountability:

• Working within a team atmosphere to create a positive and supportive atmosphere
• Report directly to Summer Camp Director
• Being familiar with Emergency Procedures, location and operation of fire extinguishers, entire camp grounds, building exits and hazardous places
• Willingness to follow all Camp rules and regulations defined by the Executive Director, the Kenesserie Board of Directors and the Policy and Procedures Manual
• Responsible for the care and well-being of a group of Campers
• Relate to campers and other staff in a caring, compassionate, respectful and understanding manner

Job Requirements:

• Previous administration experience in record-keeping, fundraising, database management within a not-for-profit organization
• Demonstrated leadership ability , inter-personal skills and organizational skills
• Effective oral and written communication skills
• Excellent computer skills
• Have a post-secondary education in a related area or relevant experience
• Must have a valid G license
• Ability to act independently within the guidelines as set by the Board of Directors
• Have a Christian conviction rooted in faith with a knowledge and appreciation of the theology of the United church of Canada and its camping ministry
• Exhibit a standard of personal conduct that is consistent with both the Christian goals of the Camp and the expectations of the Board of Directors
• Working within a team atmosphere to create a positive and supportive “Christ-like” atmosphere
• Willingness to follow all Camp rules and regulations defined by the Kenesserie Board of Directors and the Policy and Procedures Manual
• Required to live onsite during camp session (Sunday afternoon – Friday evening)
• A police Records Check including vulnerable individuals is required for this position.  The Police Records check must be current. (within the last 1 year)