Finance Support – Payables

  • Part Time
  • Oakville
  • Applications have closed.

Kerr Street Mission

KERR STREET MISSION (“KSM”)  
Kerr Street Mission (KSM) is a Christian charity dedicated to helping the community of Oakville care for low-income and at-risk families and youth, by coming alongside families in distress and helping them get to a healthier, more sustainable situation and by developing youth so they don’t end up in poverty.  
KSM provides a place where people can gather and find help. It brings people together to serve and be served, facilitates the communities’ response to the needs of families and individuals in distress, and creates opportunity for God’s love and compassion to be shared in practical and tangible ways.  
KSM serves low income and at-risk families, at-risk youth, and local churches and other groups committed to serving the families and/or youth in need.  
Our faith in Jesus Christ, and the love and compassion we have received from Him motivates us to have love and compassion for others. We believe every person is created in the image of God and is loved and valued by Him. We work with people of all faiths, without discriminating, proselytizing or condition.  

Position Title: Finance Support – Payables. 
 
Position Summary: The Finance Support – payables position is a highly confidential and critical part of the KSM team. This individual is responsible for managing and processing incoming donations, ensuring accuracy and compliance with financial regulations. Additionally, this position will work on payable accounts, maintaining records, and facilitating timely payments to vendors and suppliers. This role will involve meticulous attention to detail, financial acumen, and effective communication to support the organization’s financial health and stewardship of resources. 
 
Reporting to: Senior Bookkeeper/Controller 
 
Hours: The role will usually require 10-12 hours per week, with the hours increasing to up to 30 hours per week in the last quarter.  
  
Primary Areas of Responsibility:   
1. Payables: 
Process and verify invoices for accuracy and completeness. 
Ensure timely payment of vendor invoices and expense vouchers. 
Maintain and reconcile accounts payable ledger including prepaid expenses.  
Communicate with vendors regarding payment inquiries and discrepancies. 
Prepare and perform check runs and EFT payments. 
Maintain organized and up-to-date records of all transactions. 
 
2. Donations:
Overseeing Raiser’s Edge donor database.  
Entering online donations in Raiser’s edge, adhering to already established protocols. 
Review and commit batches in Raiser’s Edge to ensure accuracy and completeness of donation records. 
Send online batch commit reports to designated recipients. 
Notify Fundraising Department of any new monthly donors for acknowledgment and stewardship purposes. 
Notify designated personnel when all tasks are completed in Raiser’s Edge for reporting and querying purposes. 
Maintain organized and up-to-date records of all transactions. 
 
3. General/Other 
Provide administrative and operational support to the Controller as needed to ensure efficient workflow and task completion. 
Attend and participate in events, as necessary. 
Misc. departmental support.  

Qualifications:  
A humble heart.  
An ability to work with minimal supervision.  
An ability to maintain a high level of confidentiality is critical.  
Excellent verbal and written communication skills.  
Strong organizational and problem-solving skills.  
Computer proficiency with MS office. Knowledge of Raiser’s Edge and Financial Edge is an asset.  
Minimum of 2 years’ experience in a related position.  
Experience within a not-for-profit organization is an asset.   
  
A successful vulnerable sector police background check is a requirement and a pre-requisite along with a minimum of two references.

All employees must comply with the Mission, Vision, and Core Values of Kerr Street Mission.  
  
Kerr Street Mission is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. We offer an environment that will support you in reaching your potential. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in their cover letter when they apply.  
  
Please submit all resumes and cover letters to humanresources@kerrstreet.com by the June 12, 2024, deadline.